msos/en/student-welcome-guide/document-preparation/index.html

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<h1>Prepare your documents correctly</h1>
<p class="article-subtitle">One organised digital folder saves you at every later step, from eVŠ to residence and enrolment.</p>
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<div class="guide-meta">
<span class="guide-tag ">Applies to: bachelor and master applicants from Macedonia</span>
<span class="guide-tag ">Last checked: 30 July 2026</span>
<span class="guide-tag is-evergreen">Update class: Evergreen</span>
</div>
<h2>Create one master folder</h2>
<p>Recommended structure:</p>
<ul class="guide-checklist">
<li>01-passport</li>
<li>02-secondary-school</li>
<li>03-bachelor-degree</li>
<li>04-translations</li>
<li>05-evs</li>
<li>06-admission</li>
<li>07-residence</li>
<li>08-health-insurance</li>
<li>09-accommodation</li>
<li>10-enrolment</li>
<li>11-tax-and-bank</li>
<li>12-renewals</li>
</ul>
<p>Store it securely in two locations.</p>
<h2>Filename examples</h2>
<ul class="guide-checklist">
<li>passport-name-surname-valid-until-2031.pdf</li>
<li>secondary-final-certificate-original.pdf</li>
<li>secondary-final-certificate-slovenian-translation.pdf</li>
<li>bachelor-transcript-all-years.pdf</li>
<li>evs-submission-confirmation-2026.pdf</li>
</ul>
<h2>Original, copy, translation</h2>
<p>Do not merge these concepts:</p>
<ul class="guide-checklist">
<li>Original: document issued by the institution</li>
<li>Copy: reproduction of the original</li>
<li>Certified copy: copy formally confirmed as matching the original</li>
<li>Translation: language version</li>
<li>Certified translation: translation prepared or certified for official use</li>
<li>Legalisation: confirmation of document authenticity where required</li>
</ul>
<h2>Passport validity</h2>
<p>Residence authorities may consider passport validity when determining the permit period. Renew a passport early if it will expire during the intended study year.</p>
<h2>Criminal-record certificate</h2>
<p>A first temporary-residence application may require a certificate from the criminal records of the home country. Check:</p>
<ul class="guide-checklist">
<li>How recent it must be</li>
<li>Whether translation is required</li>
<li>Whether legalisation is required</li>
<li>Whether an original is required</li>
</ul>
<h2>Do not hand over originals casually</h2>
<p>Ask for a receipt when an authority keeps an original. Carry originals to appointments, but keep scans and certified copies.</p>
<h2>Data protection</h2>
<p>Do not upload passport copies to unverified landlords, social-media profiles, or unknown intermediaries. Watermark a copy where appropriate with the purpose and date, unless an official authority requires an unaltered copy.</p>
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