Create one master folder
Recommended structure:
- 01-passport
- 02-secondary-school
- 03-bachelor-degree
- 04-translations
- 05-evs
- 06-admission
- 07-residence
- 08-health-insurance
- 09-accommodation
- 10-enrolment
- 11-tax-and-bank
- 12-renewals
Store it securely in two locations.
Filename examples
- passport-name-surname-valid-until-2031.pdf
- secondary-final-certificate-original.pdf
- secondary-final-certificate-slovenian-translation.pdf
- bachelor-transcript-all-years.pdf
- evs-submission-confirmation-2026.pdf
Original, copy, translation
Do not merge these concepts:
- Original: document issued by the institution
- Copy: reproduction of the original
- Certified copy: copy formally confirmed as matching the original
- Translation: language version
- Certified translation: translation prepared or certified for official use
- Legalisation: confirmation of document authenticity where required
Passport validity
Residence authorities may consider passport validity when determining the permit period. Renew a passport early if it will expire during the intended study year.
Criminal-record certificate
A first temporary-residence application may require a certificate from the criminal records of the home country. Check:
- How recent it must be
- Whether translation is required
- Whether legalisation is required
- Whether an original is required
Do not hand over originals casually
Ask for a receipt when an authority keeps an original. Carry originals to appointments, but keep scans and certified copies.
Data protection
Do not upload passport copies to unverified landlords, social-media profiles, or unknown intermediaries. Watermark a copy where appropriate with the purpose and date, unless an official authority requires an unaltered copy.