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<h1>Prepare your documents correctly</h1>
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<p class="article-subtitle">One master folder, clear filenames, the difference between original, copy, translation, and legalisation, and basic data protection.</p>
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</header>
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<figure class="guide-hero-image">
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<img width="1400" height="933" fetchpriority="high" decoding="async" src="../../../images/guide-document-preparation.webp" alt="Meet Student Slovenia 2025, an MSOS event.">
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<figcaption>Meet Student Slovenia 2025, an MSOS event. Photo: MSOS</figcaption>
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<div class="gd-body"><strong>Good to know</strong>This guide is put together by students, not by professionals or official bodies. It is meant to help you and your parents through enrolment and settling into life in Slovenia. Some details may change or become outdated, so always check the official sources and confirm anything important with the relevant institutions. We take no responsibility for wrong, outdated or misunderstood information — but we are always glad to help. If you spot something that is not right, please tell us in the “Was this page helpful?” box at the bottom of the page.</div>
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<span class="guide-tag ">Applies to: students from Macedonia</span>
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<span class="guide-tag ">Last checked: 30 July 2026</span>
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<span class="guide-tag is-evergreen">Update class: Evergreen</span>
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</div>
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<h2>Create one master folder</h2>
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<p>Use a clear structure such as passport, secondary school, bachelor degree, translations, eVŠ, admission, residence, health insurance, accommodation, enrolment, tax and bank, and renewals. Store it securely in two locations.</p>
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<h2>Filename examples</h2>
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<ul class="guide-checklist">
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<li>passport-name-valid-until-2031.pdf</li>
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<li>secondary-final-certificate-original.pdf</li>
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<li>secondary-final-certificate-slovenian-translation.pdf</li>
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<li>bachelor-transcript-all-years.pdf</li>
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<li>evs-submission-confirmation-2026.pdf</li>
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</ul>
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<h2>Original, copy, translation</h2>
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<ul class="guide-checklist">
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<li>Original: document issued by the institution</li>
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<li>Copy: reproduction of the original</li>
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<li>Certified copy: copy formally confirmed as matching the original</li>
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<li>Translation: language version</li>
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<li>Certified translation: translation prepared or certified for official use</li>
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<li>Legalisation: confirmation of document authenticity where required</li>
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</ul>
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<h2>Passport and criminal-record certificate</h2>
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<p>Residence authorities may consider passport validity when determining the permit period, so renew early if it expires during the study year. A first temporary-residence application may require a criminal-record certificate from the home country; check how recent it must be, whether translation or legalisation is required, and whether an original is required.</p>
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<aside class="guide-box guide-box--msos">
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<p class="guide-box-title"><i class="fas fa-comment" aria-hidden="true"></i>From student experience</p>
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<p>Do not upload passport copies to unverified landlords, social-media profiles, or unknown intermediaries. Watermark a copy where appropriate with the purpose and date, unless an official authority requires an unaltered copy. Ask for a receipt when an authority keeps an original.</p>
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</aside>
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<h2>Sources and further information</h2>
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<ul class="guide-linklist">
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<li><a href="https://studyinslovenia.si/how-to-apply/recognition-of-foreign-education/" target="_blank" rel="noopener">Recognition of foreign education for study</a></li>
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<li><a href="https://www.gov.si/en/representations/embassy-skopje/vizumske-informacije-veleposlanistva-skopje/" target="_blank" rel="noopener">Embassy visa and residence information</a></li>
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<li><a href="https://www.fu.gov.si/" target="_blank" rel="noopener">FURS</a></li>
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</ul>
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<p class="guide-last-checked">Last checked: 30 July 2026</p>
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</div>
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<h2 class="guide-help-title"><i class="fas fa-life-ring" aria-hidden="true"></i>Still need help?</h2>
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<p>If something is unclear or missing, contact MSOS and we will help you find the right institution or answer. Deadlines and rules change, so always confirm the details that matter for your case.</p>
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<a class="guide-help-email" href="mailto:info@msosorg.com?subject=Guide%20feedback%3A%20Prepare%20your%20documents%20correctly"><i class="fas fa-envelope" aria-hidden="true"></i>Email us</a>
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<p class="guide-viber-title"><i class="fab fa-viber" aria-hidden="true"></i>Viber community of Macedonian students in Slovenia</p>
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<p class="guide-viber-text">Join our Viber community to ask questions and meet other Macedonian students already studying in Slovenia.</p>
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<a class="guide-viber-btn" href="https://invite.viber.com/?g2=AQA8mf%2BZki%2FEk1GS2lyGTD6tc7SdqKmI5pVkOKT1jVasvZz0Lhn8esKYxjza9xoy" target="_blank" rel="noopener"><i class="fab fa-viber" aria-hidden="true"></i>Join the Viber community</a>
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<p class="guide-feedback-msg guide-feedback-yes" hidden>Thanks, we are glad this helped.</p>
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<p class="guide-feedback-msg guide-feedback-no" hidden>Thanks for telling us. Help us improve this page by writing what was missing to <a href="mailto:info@msosorg.com?subject=Guide%20feedback%3A%20Prepare%20your%20documents%20correctly">info@msosorg.com</a> or ask in our <a href="https://invite.viber.com/?g2=AQA8mf%2BZki%2FEk1GS2lyGTD6tc7SdqKmI5pVkOKT1jVasvZz0Lhn8esKYxjza9xoy" target="_blank" rel="noopener">Viber community</a>.</p>
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